Xerox 6180DN - Phaser Color Laser Printer Manuel - Page 24

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Xerox 6180DN - Phaser Color Laser Printer Manuel
Security

PRIVATE/SECURE PRINTING

The purpose of private/secure printing is to keep printed
documents secure.
It is an important feature when
devices are shared and/or out of sight of the user.
In the past, when a user printed a document containing
sensitive or confidential information, unless the user
"stood guard" at the printer, the printed document would
simply be output to a tray or bin. Other users, including
those searching for their own print jobs, could then easily
view and read any other jobs lying in the tray.
With printers that provide private printing, however, the
user typically enters a code of their choosing in the print
driver before printing. Even after the user executes the
print command, the device will not actually print the job
until the user enters their code at the device's control
panel.
Some printers' control panels display the file names of all
held private jobs. This can be a problem if even a file
name (such as one detailing a merger or litigation) must
be kept confidential. Other control panels only display the
file name when the user actually enters their code,
providing more security.
Private / Secure Print for the Xerox Phaser 6180
The Xerox Phaser 6180N does provide standard secure
(private) printing. However, secure printing is enabled with
the addition of 256 MB RAM. With the additional RAM, the
printer will temporarily store documents in device memory
for both proof and secure printing.
In order to use secure printing, the user selects "Secure
Print" from the drop-down menu on the Paper/Output tab.
The user must then enter their user name and a personal
identification number (PIN).
native filename, or create a new file name. Sometimes a
new file name is required, because even the original file
name (such as a file name specifying a company merger)
must be kept confidential (other users should not be able
to view it by scrolling through the control panel's menu
system). The user submits the print job, but the job does
not actually print until the user locates the job at the control
panel and enters their PIN.
Copyright © 2007 MCA Internet, LLC dba BERTL.
All Rights Reserved. The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document. This
document may only be viewed electronically through the www.BERTL.com Web site and may not be stored in electronic or hard copy format. Any reproduction of trademarks is strictly
prohibited. BERTL accepts no responsibility for any inaccuracies or omissions contained in this document.
They can use the original
Users select "Secure Print" from a drop-down list on the Paper/Output
May 2007
Xerox Phaser 6180DN
tab.
May. 18, 07
Page 24