Xerox Scan to PC Desktop Professional Manuel d'orientation - Page 13

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Managing Documents at the Desktop

With PaperPort Professional 10, you can organize and index all of your scanned image files

and text based documents. Using PaperPort's All-in-One Search tool, finding the file that you

need is as simple as knowing a word or phrase from the file for which you are searching.

1. Select the scanned image file you want to add

to your PaperPort document management

system.

2. Right click on the mouse and select " Add to All-

in-One Search" from the drop-down menu list.

3. PaperPort will automatically perform OCR on

the text within your selected image file and add

that text to the PaperPort All-in-One Search

database.

4. Alternatively, on a regular basis, you can select Search from the PaperPort Command

Bar click on the arrows to display the " Use All-in-One index" check box. Select that box

and click on " Update Index" . PaperPort will then index all of the image files and text-

based files within folders mapped to your PaperPort desktop.

5. To find files in any folder (local or network) mapped to your PaperPort Desktop, you

need only know a word or phrase contained within the file.

6. Click on the " Search" button on the PaperPort Command Bar to initiate a text sensitive

or keyword search.

7. In the " Containing indexed text" field,

type in the word or phrase from the file

for which you are searching.

8. Ensure that the " Use All-in-One Index"

and " Exact Match" options are

selected. Then click on the " Search"

button in the Search pane.

9. All-in-One Search will search all

folders mapped to your desktop and

return to you a list, ranked by

relevance, of all files containing your

search criteria.

10. Double click on the file from the search

results list and you will be taken to the

thumbnail view of that file on your

PaperPort Desktop.

Xerox Corporation –Scan to PC Desktop Professional Workgroup Edition v8 –Orientation Guide