Avaya 3904 Manual - Halaman 10

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Personal Directory

The Personal Directory provides a personalized directory of names and telephone numbers. The Personal Directory allows you to add, delete, search, and edit

entries and can be password protected. This Directory holds up to 100 entries (an entry is one name and one telephone number).

When viewing entries, initially only the name displays. Use the right navigation key to view the telephone number. You can add a directory entry by copying the entry

from your Callers List or Redial List. You can also add entries with the "AddNew" Key.

To Add a Personal Directory entry:

Select the Personal Directory from the Directory/Log menu.

Press the Add New Key.

Use the dial pad to spell out the name. Press the dial pad key with the desired letter repeatedly until that letter appears on the display. Press the right

arrow key to go to the next letter.

NOTE: The cursor automatically advances to the next position, if a different-from-last key is pressed, or after a short pause.

Press the Next Key.

Use the dial pad to enter the telephone number associated with the name entered above.

NOTE: If you are adding an external or long distance number, be sure to include the access codes required to make an external or long distance call, e.g. 8 for a

local call, 8 1 for long distance, etc.

When you have finished entering all of the digits, press the Done Key to save the changes.

Press the Quit Key or the Directory/Log Key to exit.

To Add a Personal Directory entry from Callers List or Redial List or from an active call:

From an entry in either the Callers List or the Redial List or from an incoming or outgoing call:

Press the Copy Key. The display shows the message Copy to.

Press the Dir/Log or Directory Soft Key.

Press Next to copy the incoming call without editing the name. Edit the number, if required. OR - Edit the name using the dial pad, Delete, and Case Keys

as needed.

Press the Next Key. Make changes to the telephone number, if required.

NOTE: If you are adding an external or long distance number, be sure to include the access codes required to make an external or long distance call, e.g. 8 for a

local call, 8 1 for long distance, etc.

Press the Done Key to save the entry in your directory.

Press the Quit Key or the Directory/Log Key to exit.

NOTE: You can edit the name or number before or after you save to the directory.

To Delete or Edit a Personal Directory entry:

To delete:

Use the Navigation Keys to highlight the entry you want to edit or delete.

Press the Delete Key to delete the currently highlighted entry in your Personal Directory.

Press the Yes Key to confirm the deletion.

To edit:

Press the Edit Key to change the telephone number or name.

Use the Navigation Keys to highlight the character you want to change.

Use the dial pad to enter the desired changes.

Press the Next Key. Edit the number if necessary.

Press the Done Key to save the changes.

Press the Quit Key or the Directory/Log Key to exit.

To Delete your Personal Directory:

Press the Delete List Soft Key.

The display shows Delete all entries?.

Press the Yes Soft Key if you want to delete all the entries in your Personal Directory,

Press the No Soft Key if you want to return to the top of the Personal Directory with no changes made.

To Use your Personal Directory to Place a call:

- Use the Navigation Keys to highlight the desired name or number.

NOTE: If you are dialing an external or long distance number, be sure that your directory entry includes the access codes required to make an external or long

distance cal, e.g. 8 for a local call, 8 1 for long distance, etc.

- Press the Dial Key. You can search for a particular entry in your Personal Directory.

To search for an entry