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3
Using Address Book
Additional ways to
store numbers
Setting up Groups for
Broadcasting
If you often want to send the same scan data
to multiple E-mail addresses you can set up a
Group.
Groups are stored on a Speed Dial number.
Each Group uses up a Speed Dial location.
You can then send the E-mail to all the
numbers stored in a Group just by entering a
Speed Dial number. Press Send a E-mail,
and then press Start.
Before you can add numbers to a Group, you
need to store them as Speed Dial numbers.
You can have up to 20 small Groups, or you
can assign up to 331 numbers to one large
Group.
For a list of the options available when you
set up Group numbers, see the table on
page 15.
a
Press
(Address Book).
b
Press Edit.
c
Press Setup Groups (Speed Dial)
where you want to store the new Group.
Note
The machine automatically allocates an
available Speed Dial number for the new
Group.
d
Do one of the following:
Press OK to accept the displayed
Speed Dial number.
Enter a new number using the
buttons on the Touchscreen.
Press OK.
e
Enter the Group name (up to 15
characters) by pressing the buttons on
the Touchscreen.
3
Press
special characters. (uu Basic User's
Guide: Entering text)
Press OK.
3
f
Do one of the following:
Press OK to accept the displayed
Group number.
Enter a new Group number using the
buttons on the Touchscreen.
Press OK.
g
To select the Registration Type and the
file type, press d or c to display
E-Mail B&W PDF,
E-Mail B&W TIFF,
E-Mail Color PDF,
E-Mail Color JPEG,
E-Mail Color XPS,
E-Mail Gray PDF,
E-Mail Gray JPEG,
E-Mail Gray XPS.
Press the option you want.
h
Add Speed Dial numbers to the Group
by pressing the check box to display a
red check mark.
If you want to list the numbers in
alphabetical order, press
Press OK.
Note
Speed Dial numbers begin with #.
to choose numbers, letters or
.
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