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Configuring the e-mail settings
1
Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then print
a network setup page and locate the IP address in the TCP/IP
section.
2
Click Settings.
3
Click E-mail/FTP Settings.
4
Click E-mail Settings.
5
Fill in the fields with the appropriate information.
6
Click Submit.
Creating an e-mail shortcut
Creating an e-mail shortcut using the
Embedded Web Server
1
Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then print
a network setup page and locate the IP address in the TCP/IP
section.
2
Click Settings.
3
Under Other Settings, click Manage Shortcuts.
4
Click E-mail Shortcut Setup.
5
Type a unique name for the recipient, and then enter the e-mail
address.
Note: If you are entering multiple addresses, then separate each
address with a comma (,).
6
Select the scan settings (Format, Content, Color, and Resolution).
7
Enter a shortcut number, and then click Add.
If you enter a number that is already in use, then you are prompted
to select another number.
Creating an e-mail shortcut using the
touch screen
1
On the home screen, touch E-mail.
2
Type the recipient's e-mail address.
To create a group of recipients, touch Next address, and then
type the next recipient's e-mail address.
3
Touch Save as Shortcut.
4
Type a unique name for the shortcut, and then touch Enter.
5
Verify that the shortcut name and number are correct, and then
touch OK.
If the name or number is incorrect, then touch Cancel, and then
reenter the information.
Canceling an e-mail
When using the ADF, touch Cancel Job while Scanning...
•
appears.
When using the scanner glass, touch Cancel Job while
•
Scanning... appears or while Scan the Next Page /
Finish the Job appears.
Faxing
Sending a fax
Sending a fax using the printer control
panel
1
Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2
If you are loading a document into the ADF, then adjust the paper
guides.
3
On the home screen, touch Fax.
4
Enter the fax number or a shortcut using the touch screen or
keypad.
To add recipients, touch Next Number, and then enter the
recipient's telephone number or shortcut number, or search the
address book.
Note: To place a dial pause within a fax number, press
dial pause appears as a comma in the "Fax to" box. Use this feature
if you need to dial an outside line first.
5
Touch Fax It.
2
Sending a fax using the computer
Faxing from a computer lets you send electronic documents without
leaving your desk. This gives you the flexibility of faxing documents
directly from software programs.
For Windows users
Notes:
In order to perform this function from your computer, you must
•
use the PostScript printer driver for your printer.
Verify that the fax option is installed in the printer driver.
•
1
With a file open, click File ª Print.
2
Click Properties, Preferences, Options, or Setup.
3
Click the Other Options tab, and then click Fax.
4
On the Fax screen, type the name and number of the fax recipient.
5
Click OK, and then click OK again.
6
Click OK.
For Mac OS X version 10.2 and 10.3 users
1
With a document open, choose File > Print.
2
From the print options pop-up menu, choose Job Routing.
3
Select Fax, and then enter the recipient name, number, and other
information as needed.
4
Click Print.
For Mac OS X version 10.4 or later users
1
With a document open, choose File > Print.
2
From the PDF pop-up menu, choose Fax PDF.
3
Type the fax number in the To field, and enter other information
as needed.
4
Click Fax.
If you receive an error, "No fax modems were found", follow these
directions to add your printer as a fax:
a
From the Printer pop-up menu, choose Add Printer.
b
Select the printer from the dialog that appears.
c
From the Print Using pop-up menu, choose Select a driver to
use.
. The
d
From the list, choose your printer fax model, and then click
Add.