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Ricoh Aficio Common Security Features Guide

After you allay your customer's concerns about potential fax network threats, you can speak to a number

of security features that are designed to improve basic faxing security in commercial fax environments.

The following features apply to Ricoh stand-alone fax machines, network fax systems, and also to any

MFP device that offers a Ricoh-engineered Super G3 Fax option.

Closed Network

With Closed Networks, the ID codes of the communicating machines are checked. If they are not

identical, the communication is terminated, thus preventing possibly confidential documents from being

transmitted intentionally or accidentally to the wrong location(s), i.e., outside the network. (Note: Closed

Network requires all fax systems be Ricoh systems with closed network capability.)

This feature enables the user to transmit/receive faxes to a mailbox that is passcode-protected.

Messages are only printed after the recipient enters the proper passcode, providing an enhanced level

of security when communicating between machines.

When the NIC FAX Unit is installed Ricoh facsimile systems support secure T.38 real-time IP-fax over a

corporate Intranet. This not only bypasses costly phone lines, but also operates behind the firewall for

secure point-to-point transmissions.

Using a Sub-address appended to a fax number (think of it like an extension on a business phone

number), it is possible to route a fax directly to the recipient's PC via their e-mail address. When

received directly to a PC, confidentiality is enhanced as the recipient can view the message and print a

copy at their convenience.

Similar to the Secure Print feature on a printer or MFP, when this feature is enabled documents from

identified senders or all senders are retained in memory. Only after the Memory Lock ID is entered at

the control panel will the documents stored in memory be printed, preventing transmissions from sitting

unattended on a reception tray for passers-by to read until collected.

Restricted Access allows customers to track and trace machine usage and deter casual passers-by from

using the fax. Authorized users must enter a code before they can use the machine. Activity reports

document the time and destination of every call. Further, this function can be linked to the Night Timer

feature so that Restricted Access is activated during desired times to prevent after-hours access.

To prevent accidental exposure of a PIN Code or Personal ID, any character after a certain position in

the destination's dial number will be concealed both in the LCD panel and activity report.