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e). Xerox recommends the following passcodes be changed on a regular basis, chosen to be as random as possible and set to

the indicated minimum lengths:

Smart Card or CAC passcode – 8 characters (alphanumeric)

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Secure Print passcode – 6 digits

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Scan To Mailbox password – 8 characters (alphanumeric)

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f). The System Administrator should establish or ensure that unique user accounts are established for all users, that no 'Guest'

users are allowed to access any services on the device. and that local usernames established on the device match domain

names and both map to the same individual. Follow the "User Information Database" instructions starting on page 8-2 in

the SAG to set up local user accounts on the device.

The System Administrator should also ensure that the 'Minimum Length' passwords for any unique user accounts

established for all users should be set to at least 8 (alphanumeric) characters unless applicable internal procedures the

System Administrator must comply with require a minimum password of a greater length. The 'Maximum Length' can be set

to any value between 8 and 63 (alphanumeric) characters consistent with the same internal procedures. Follow the "User

Information Database Password Settings" instructions on page 8-3 in the SAG to set the minimum and maximum password

lengths.

g). In the evaluated configuration the ability to delete a job should be set to 'System Administrator Only' from the Local UI.

Follow the instructions for "Job Deletion" on page 3-8 of the SAG.

From the WebUI, the "Delete Jobs" access under Job Status Pathway should be set to 'Locked' for all users except the

System Administrator. Follow the instructions to "Set Authentication to control access to Individual Features" under each

Authentication Configuration method starting on page 7-3 of the SAG.

h). For establishing remote authentication access to network accounts follow the "Authentication Configuration" instructions

located on page 7-3 of the SAG to set up an Authentication Server. Follow the "Configuring Common Access Card"

instructions starting on page 14 of the Common Access Card (CAC) Guide

Access Card.

i). For customers concerned about document files on the hard disk drive(s)

Image Overwrite and On Demand Image Overwrite security features, which comes installed on the device, must be properly

configured and enabled.

Please follow the "Immediate Image Overwrite" instructions starting on page 8-17 in the SAG and the "On Demand

Overwrite" instructions starting on page 8-19 in the SAG for proper enablement, setup and initiation of Immediate Image

Overwrite and On Demand Image Overwrite, respectively.

Notes:

Immediate Image Overwrite of a delayed or secure print job will not occur until after the machine has printed the job.

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If an Immediate Image Overwrite fails, an error message will appear at the top of the screen indicating that there is an

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Immediate Image Overwrite error and that an On Demand Image Overwrite should be run. This error message will

persist until an On Demand Image overwrite is initiated by the System Administrator. In the case that the copy

controller is reset at the same time a copy job is being processed by the device, this same error message may also

appear when the copy controller has completed its reset.

If there is a power failure or system crash while a network scan job is being processed, an Immediate Overwrite of the

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residual data will occur upon job recovery. However, the network scan job may not appear in the Completed Job Log.

If there is a power failure or system crash of the network controller while processing a print job, residual data might still

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reside on the hard disk drive(s). The System Administrator should immediately invoke an On Demand Image Overwrite

once the machine has been restored.

Once a manual or scheduled On Demand Image Overwrite has been initiated by the System Administrator from either

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the Local UI or Web UI, as applicable, it can not be aborted by the System Administrator.

The System Administrator also has the option of scheduling either a Standard or Full On Demand Image Overwrite

from the Web UI. Follow the instructions starting on page 8-21 in the SAG to schedule an On Demand Image Overwrite.

Before invoking an On Demand Image Overwrite verify that:

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There are no active or pending print or scan jobs.

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Xerox Common Access Card Xerox

The

ColorQube™ 9201/9202/9203 Multifunction System comes in two configurations – a multi-board configuration with separate Network

Controller and Copy Controller boards and separate hard disk drives and a single board configuration with one board containing both the Network

and Copy Controllers and with two hard disk drives.

ColorQube™ 9201/9202/9203, Version 1.0, 09/09, 604E53830

to set up user authentication via a Common

or Embedded Fax card memory the Immediate