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bb). To enable the Scan to Mailbox feature from the Web UI:

Select the Properties tab.

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Select the following entries from the Properties 'Content menu': Services

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Select the [Enable Scan to Mailbox] button and then select the [On Scan tab, view Mailboxes by default] button.

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Select the [Apply] button. This will save the indicated settings.

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Xerox strongly recommends that users place documents scanned using the Scan to Mailbox feature in private folders and

not in public folders.

To set the scan policies for the Scan to Mailbox feature, select the following entries from the Properties 'Content menu':

Services

Scan to Mailbox

policies should therefore be set as follows:

Deselect [Allow Scanning to Default Public Folder].

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Deselect [Require per Job password to public folders].

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Select [Allow additional folders to be created]

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Select [Require password when creating additional folders].

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Select [Prompt for password when scanning to private folder].

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Deselect [Allow access to job log data].

•

cc). In the evaluated configuration the Embedded Fax Secure Receive option should be enabled

receive feature should be enabled. The Local Polling option and embedded fax mailboxes should not be set up or used .

To enable Secure Receive from the Local UI follow the instructions on page AdminstrationandAccounting-26 of the

•

Admin and Accounting Guide

To enable Fax Forwarding on Receive and establish up to five fax forward rules from the WebUI:

•

Select the Properties tab.

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Select the following entries from the Properties 'Content menu': Services

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Set up to five fax forward rules by selecting the [Edit] button besides the rule to be defined. Set up rules only using

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the Forward to Email options.

Select the [Save] button and then the [Apply] button. This will save and apply the fax forward rule(s) set up.

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The evaluation assumes that after normal business hours Fax Forwarding on Receive is enabled and secure receive is

•

disabled.

The Mailbox and Polling Policy should be set to delete received faxes when they are printed. To set the Mailbox and

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Polling Policy follow the instructions on page AdminstrationandAccounting-28 of the Admin and Accounting Guide and

select the 'Delete on Print' option.

dd). For best security Xerox strongly recommends that any print job (other than a LANFax job) submitted to the device from a

client or from the WebUI be submitted as a secure print job. Once a secure print job has been submitted the authenticated

user can release the job for printing at the Local UI following the directions under 'Held Jobs' starting on page machine and

Job Status-9 of the Machine and Job Status Guide

ee). To maintain the certified configuration, Xerox recommends that acceptance of customer software upgrades via the network

be disabled. To disable software upgrades via the network from the WebUI make sure that the [Enable] checkbox

associated with the Upgrades entry is not selected. See the instructions to 'Upgrade via Internet Services' on page 22-2 of

the SAG for details.

ff). Change the Administrator password as soon as possible. Reset the Tools password periodically.

Xerox recommends that you (1) set the Administrator password to a minimum length of eight alphanumeric characters, (2)

change the Administrator password once a month and (3) ensure that all passwords are strong passwords (e.g., passwords

use a combination of alphanumeric and non-alphanumeric characters; passwords don't use common names or phrases,

etc.).

For directions on how to change the Tools password, follow the "How to change the Administrator Password" instructions on

page 3-1 in the SAG.

gg). In the evaluated configuration the following features and protocols should be disabled:

This will apply to any received fax, including faxes that are remotely polled to the device from another remote fax machine or remote device.

ColorQube™ 9201/9202/9303 Advanced Guide Administration and Accounting, Version 1.0 (05/09)

ColorQube™ 9201/9202/9303 Advanced Guide Machine and Job Status, Version 1.0 (05/09)

Scan Policies. Public folders are not allowed in the evaluated configuration. The scan

. Make sure that the [Enable] button is selected.

Scan to Mailbox

Enablement

and the fax forwarding on

Embedded Fax

Fax Forward.