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Scan

Scan Data Capture Productivity

Judging scan productivity is another difficult

task. The impact of the user on the overall

process will be largely determined by the

amount of work required at the initial scan

operation. In other words, if the scan operator is expected

to enter copious amounts of metadata using the device

touch screen interface before hitting the scan start button,

then the overall productivity is going to be governed more

by the user-friendliness of the interface rather than the

scanner technology or transfer rate.

However, if the user is merely scanning a file to a precon-

figured location, then the scan productivity can be meas-

ured looking at two aspects: the time the user must wait

until they can return to their desk with originals in hand

and the time they must wait before the files can be ac-

cessed.

BERTL looks at both of these factors across a selection of

scanning settings.

Scanning time is only one part of the time required to sup-

port image creation. Getting it to your destination is an-

other. The chart below shows the scanning time, but also

reflects something just as, if not more, important: the time

it takes to actually use this image. This is a frequently

overlooked aspect of scanning. There are differing time

elements in the actual scan side of the operation, but also

in the time to desktop.

document may only be viewed electronically through the www.BERTL.com Web site and may not be stored in electronic or hard copy format. Any reproduction of trademarks is strictly

prohibited. BERTL accepts no responsibility for any inaccuracies or omissions contained in this document.

BERTL's test included different resolution settings (200

dpi and 300 dpi) as well as different capture levels: Text

only and Text/Photo.

Results

Monochrome scanning showed negligible differences in

scanning time or data transfer speed between 200 dpi and

300 dpi scanning. There was no impact upon scanning

when OCR color dropout is included which will please

those looking to use the device for forms processing and

other color dropout tasks.

There was also no noticeable scanning slowdown when

we switched to color scanning at the 200 dpi resolution

level. At 300 dpi, color scanning speed did slow down 28

percent.

The largest slowdown was seen when BERTL switched to

using the compressed PDF scanning format. While greatly

reducing the file sizes created during the scanning proc-

ess (which could ease communication and result in faster

data transfer rates) the actual scanning time for the origi-

nals was substantially longer than in the uncompressed

mode with the 300dpi Text/Photo color scan taking nearly

three times longer to carry out in PDF compressed mode.

This in turn impacts the time the users must spend away

from their desk before they can return with their original

documents in hand. Lower productivity in converting the

file to High Compression PDF more than makes up for the

Ricoh Aficio MP1350

greatly reduced file transmis-

sion times.

13 November 2006

Page 43