Avaya Aria Quick Reference Manual - Page 2
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ABOUT THIS GUIDE
Voice messaging gives you the ability to communicate
effectively with one person or many from any touchtone
telephone 24 hours a day. The faster you become familiar
with Avaya Modular Messaging, the sooner you can put it to
work for you.
This quick reference guide provides step-by-step instructions
on how to perform important tasks when using the Modular
Messaging system through the Aria
(TUI). For additional information, consult the Modular
Messaging TUI guide.
Note: Depending on the way your system is set up, some
features in this guide may not be available.
MAIN MENU
New messages
Saved messages [1] [2]
Deleted messages [1] [3]
[1]
New messages
REVIEW
Saved messages [2] [2]
MESSAGES
Deleted messages [2] [3]
New messages
Saved messages [3] [2]
Deleted messages [3] [3]
Print messages
Number of messages [0]
[2]
SEND
MESSAGES
[3]
SEARCH FOR
• If sender is on same system, enter
SPECIFIC
MESSAGES
• To search for external callers,
• To use Dial-by-Name, press
[4]
PERSONAL
Greetings menu
CONFIGURATION
Special Features menu
Change call handling
[9]
Default fax destination
RESTART
Record announcements [5]
SESSION
Manage personal lists
Change password
[*]
EXIT
To change a password:
(General tip:
! Enter new password
Use this to
! Accept
cancel or
! Re-enter new password
back up.)
! Accept
®
telephone user interface
VOICE MESSAGES
[1]
E-MAIL MESSAGES
[2]
FAX MESSAGES
[3]
PRINT MESSAGES
[8]
To record the message:
! At prompt, record message.
! To replay message, press
[1]
! To pause message, press
[2]
! When finished, press
[#]
Locating a message sent
by a particular sender:
address of sender, then
[#]
press
[1] [#]
Then enter telephone number.
[#]
Then "spell" name and select from
list.
PERSONAL
CONFIGURATION
[1]
[2]
[3]
[4]
[6]
[9]
[#]
[#]
®
A r i a
Tel ephone Use r I nt erf ac e fo r Avaya
Modular Messaging Quick Reference Guide
ENTERING THE SYSTEM
From your office extension:
! Call the system access number.
! Enter your password followed by [#].
From someone else's office extension or from outside your organization:
! Call the system access number.
! Do one of the following:
• If the extension has an associated Modular Messaging mailbox,
press [*] [#].
• If the extension does not have an associated Modular Messaging
mailbox, press [#].
! Enter your mailbox number.
! Enter your password followed by [#].
END OF MESSAGE
OPTIONS
Print
[2]
Replay
[4]
Envelope information
[5]
List all recipients
[5] [5]
Forward message...
without comment
[6] [1]
with comment
[6] [2]
Erase
[7]
Reply
[8]
Save
[9]
Skip
[#]
PRINT OPTIONS
Print new fax messages
[1]
Print inbox listing
[2]
Print new message listing [3]
MESSAGE ADDRESSING
OPTIONS
• Enter destination mailbox number,
and then press
• To "spell" name using touchtone
keys, first press
Then:
! "Spell" full or partial name
! Select name from list
! To clear entry, press
• To delete:
! Last address entered, press [*]
! The entire message, press [*] [*]
• When finished, press
PROMPTS & GREETINGS
Personal greeting
Extended Absence greeting [2]
Optional greeting 1
Optional greeting 2
Please Hold prompt
Name prompt
SPECIAL FEATURE OPTIONS
Enable/Disable Find Me
Enable/Disable Call Me
Notify Me
Toggle Call-Screening on/off
Intercom paging
Review active options
CALL HANDLING OPTIONS
Block all incoming calls
Prompt when ext. not answered
Prompt when ext. busy
Review active options
Return to normal call handling
PERSONAL LIST OPTIONS
Create list
Edit list
Delete list
Browse active lists
* Changes to next language only
if your system supports multiple languages.
To forward a message:
(With comment)
! Record comment.
! When finished, press [#].
(With or without comment)
! Enter address.
! Press [#].
(For more addresses, repeat these two steps.)
! When finished, press [#] [#].
! To send, press [#].
REPLY OPTIONS
Rewind
Reply to sender
[1]
Reply to all
[2]
Slower
Reply to sender
with original
[3]
Reply to all
Quieter Reset Vol./ Louder
with original
[4]
Reply by calling
sender
[8]
Cancel
List all recipients
[9]
SEND OPTIONS
Send immediately
Mark (toggle) urgent /
low priority
[#]
Mark for future delivery [4]
[#]
Mark as private
FUTURE DELIVERY
[*]
OPTIONS
Set date & time
Set delay
[#] [#]
! If already recorded:
• Accept recording
[1]
• Re-record
• Delete
[3]
[4]
NOTIFY ME OPTIONS
[5]
[6]
Enable/Disable caller-
requested notification
Automatic notification
options
[2] [1]
[3] [1]
AUTOMATIC NOTIFICATION
[4]
OPTIONS
[5]
[7]
Disable automatic
[9]
notification
Notify for all calls
Notify for urgent calls only [3]
[1]
INTERCOM PAGING
[2]
OPTIONS
[3]
[8]
Turn off paging
[9]
Turn on paging
Turn on automatic paging
[1]
[2]
[3]
[4]
Playback Options
[1]
[2]
[3]
Pause/
Forward
Resume
[4]
[5]
[6]
Envelope
Faster
[7]
[8]
[9]
Next Lang.*
[*]
[0]
[#]
Reset
Skip
speed
[#]
[2]
[5]
[1]
[2]
[1]
[2]
[3]
[1]
[2]
[1]
[2]
[1]
[2]
[3]