Avaya Aria Quick Reference Manual - Page 2

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Avaya Aria Quick Reference Manual
ABOUT THIS GUIDE
Voice messaging gives you the ability to communicate
effectively with one person or many from any touchtone
telephone 24 hours a day. The faster you become familiar
with Avaya Modular Messaging, the sooner you can put it to
work for you.
This quick reference guide provides step-by-step instructions
on how to perform important tasks when using the Modular
Messaging system through the Aria
(TUI). For additional information, consult the Modular
Messaging TUI guide.
Note: Depending on the way your system is set up, some
features in this guide may not be available.
MAIN MENU
VOICE MESSAGES
New messages
Saved messages [1] [2]
Deleted messages [1] [3]
[1]
E-MAIL MESSAGES
New messages
REVIEW
Saved messages [2] [2]
MESSAGES
Deleted messages [2] [3]
FAX MESSAGES
New messages
Saved messages [3] [2]
Deleted messages [3] [3]
PRINT MESSAGES
Print messages
Number of messages [0]
[2]
To record the message:
! At prompt, record message.
SEND
! To replay message, press
! To pause message, press
MESSAGES
! When finished, press
[3]
Locating a message sent
by a particular sender:
SEARCH FOR
• If sender is on same system, enter
SPECIFIC
address of sender, then
MESSAGES
• To search for external callers,
press
Then enter telephone number.
• To use Dial-by-Name, press
Then "spell" name and select from
list.
[4]
PERSONAL
CONFIGURATION
PERSONAL
Greetings menu
CONFIGURATION
Special Features menu
Change call handling
[9]
Default fax destination
RESTART
Record announcements [5]
SESSION
Manage personal lists
Change password
[*]
EXIT
To change a password:
(General tip:
! Enter new password
Use this to
! Accept
cancel or
! Re-enter new password
back up.)
! Accept
All manuals and user guides at all-guides.com
Aria
Modular Messaging Quick Reference Guide
ENTERING THE SYSTEM
From your office extension:
From someone else's office extension or from outside your organization:
®
telephone user interface
END OF MESSAGE
OPTIONS
[1]
Print
Replay
Envelope information
List all recipients
[2]
Forward message...
without comment
with comment
Erase
Reply
[3]
Save
Skip
PRINT OPTIONS
[8]
Print new fax messages
Print inbox listing
Print new message listing [3]
[1]
• Enter destination mailbox number,
[2]
and then press
[#]
• To "spell" name using touchtone
keys, first press
Then:
! "Spell" full or partial name
! Select name from list
! To clear entry, press
• To delete:
! Last address entered, press [*]
[#]
! The entire message, press [*] [*]
• When finished, press
[1] [#]
[#]
Personal greeting
Extended Absence greeting [2]
Optional greeting 1
Optional greeting 2
Please Hold prompt
[1]
Name prompt
[2]
SPECIAL FEATURE OPTIONS
Enable/Disable Find Me
[3]
Enable/Disable Call Me
Notify Me
Toggle Call-Screening on/off
[4]
Intercom paging
Review active options
CALL HANDLING OPTIONS
[6]
Block all incoming calls
Prompt when ext. not answered
[9]
Prompt when ext. busy
Review active options
Return to normal call handling
PERSONAL LIST OPTIONS
Create list
[#]
Edit list
Delete list
[#]
Browse active lists
®
Telephone User Interface for Avaya
! Call the system access number.
! Enter your password followed by [#].
! Call the system access number.
! Do one of the following:
• If the extension has an associated Modular Messaging mailbox,
press [*] [#].
• If the extension does not have an associated Modular Messaging
mailbox, press [#].
! Enter your mailbox number.
! Enter your password followed by [#].
* Changes to next language only
To forward a message:
(With comment)
! Record comment.
[2]
! When finished, press [#].
[4]
(With or without comment)
[5]
! Enter address.
[5] [5]
! Press [#].
(For more addresses, repeat these two steps.)
! When finished, press [#] [#].
[6] [1]
! To send, press [#].
[6] [2]
[7]
REPLY OPTIONS
[8]
[9]
Reply to sender
Reply to all
[#]
Reply to sender
with original
Reply to all
with original
[1]
Reply by calling
[2]
sender
List all recipients
MESSAGE ADDRESSING
OPTIONS
[#]
[#]
[*]
[#] [#]
PROMPTS & GREETINGS
[1]
[3]
[4]
[5]
[6]
[2] [1]
[3] [1]
[4]
[5]
[7]
[9]
[1]
[2]
[3]
[8]
[9]
[1]
[2]
[3]
[4]
if your system supports multiple languages.
Playback Options
[1]
[2]
[3]
Rewind
Pause/
Forward
Resume
[1]
[4]
[5]
[6]
[2]
Slower
Envelope
Faster
[3]
[7]
[8]
[9]
Quieter Reset Vol./ Louder
[4]
Next Lang.*
[*]
[0]
[#]
[8]
Cancel
Reset
Skip
[9]
speed
SEND OPTIONS
Send immediately
[#]
Mark (toggle) urgent /
low priority
[2]
Mark for future delivery [4]
Mark as private
[5]
FUTURE DELIVERY
OPTIONS
Set date & time
[1]
Set delay
[2]
! If already recorded:
• Accept recording
[1]
• Re-record
[2]
• Delete
[3]
NOTIFY ME OPTIONS
Enable/Disable caller-
requested notification
[1]
Automatic notification
options
[2]
AUTOMATIC NOTIFICATION
OPTIONS
Disable automatic
notification
[1]
Notify for all calls
[2]
Notify for urgent calls only [3]
INTERCOM PAGING
OPTIONS
Turn off paging
[1]
Turn on paging
[2]
Turn on automatic paging
[3]