Brother P-Touch PT-900 User Manual
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USER'S GUIDE
www.brother.com
Printed in China
INTRODUCTION
With your PT-900, you can create labels for any application. Select from the many frames, character
sizes and styles to design beautiful custom labels. In addition, the variety of tape cartridges available
allows you to print labels with different widths and exciting colours.
Read this manual carefully before starting and keep the manual in a handy place for future reference.
SPECIFICATIONS
108 mm (W) ✕ 196 mm (D) ✕ 55 mm (H)
Dimensions:
Weight:
335 g (without batteries and tape cassette)
Power supply:
Six AAA size alkaline batteries (LR03: not included)
Tape cassette:
Brother TZ tape
6 mm / 9 mm / 12 mm (width)
Cutter unit:
TC-5 (replacement)
KEYBOARD & LCD
LCD indicators
Size
Upper case/Lower case
Function
Style
Num keys/Function shortcuts
The LCD shows one row of 8 characters; however,
the text that you enter can be up to 55 characters in length.
Character keys
Power On/Off
Press a to turn on/off the machine.
The machine automatically turns off if no key is pressed
within 5 minutes.
Entering ACCENTED CHARACTERS
"
g
> E
> b
> e
Letter
Accented characters
Letter
Accented characters
A
a
C
c
D
d
E
e
I
i
L
l
N
n
O
o
R
r
S
s
T
t
U
u
Y
y
Z
z
NOTE: • You can also display the characters by pressing g / b.
• To go to the next letter group, press g.
• To skip to a different letter group, press the corresponding charac-
ter key.
• You can also scroll the characters in each letter group by pressing
the corresponding character key repeatedly.
PRINTING
f
TEXT PREVIEW
(
You can preview the text before printing.
"
f > f/b
> e
NOTE:
• The LCD shows the whole text and the label length (mm/inch), then returns to the original
text.
• Only the text can be previewed, but not the font, style, size, underline/frame or any addi-
tional features.
f
FEEDING (TAPE FEED)
(
"
f > f/b
> e
PRINTING
"
c
NOTE:
• To cut off the label, push in the tape cutter lever on the upper-right corner of the machine.
• To prevent damage to the tape, do not try to cut while the message PRINT or FEED is
displayed.
• Be sure to use scissors to cut the fabric tapes. The built-in cutter cannot completely cut
the fabric tapes.
f
TAPE MARGIN
(
"
f > f/b
> e > f/b
FULL/HALF/NARROW is for leaving equal margins on both sides of the text.
NOTE:
Cut along the printed dots (:) with scissors so the text is centred in the label.
FULL
HALF
NARROW
25mm
25mm
12mm
12mm
4mm 4mm
GENERAL PRECAUTIONS
• Use only Brother TZ tapes with this machine. Do not use tapes that do not have
the
mark.
• Do not pull on the tape being fed from the P-touch, otherwise the tape cassette
may be damaged.
• Do not attempt to cut the tape while printing or feeding since this will damage the tape.
• Do not clean the machine with alcohol or other organic solvents. Only use a soft, dry
cloth.
• Remove the batteries if you do not intend to use the machine for an extended period
of time.
Note:
If power is disconnected for more than three minutes, all text shown in the
display and any text files stored in the memory will be lost. Language and unit
settings will also be cleared.
• Do not put any foreign objects into or heavy objects on the machine.
LW0937001
• Do not expose the machine to extremely high temperatures or high humidity. Never
leave it on the dashboard or in the back of your car.
• Avoid using the machine in extremely dusty places. Keep it out of both direct sunlight
and rain.
• Do not leave any rubber or vinyl on the machine for an extended period of time,
otherwise the machine may be stained.
• Do not touch the print head mechanism. If the head is touched, clean it immediately
with a soft wipe (e.g. a cotton swab) to avoid permanent damage.
• To avoid injuries, do not touch the cutter's edge.
• Please contact your Brother dealer for details.
• If the cutter blade becomes blunt after repetitive use and the tape can not be cut
cleanly, replace with new cutter unit (stock no. TC-5) by obtaining from an
authorized brother dealer.
• Be sure to use scissors to cut the fabric tapes. The built-in cutter cannot
completely cut the fabric tapes.
Cursor
Underline/Frame
Power key
Cursor key
Accent key
Symbol key
DESIGNING LABELS
Setting FONT
"
f > f/b
> e > f/b
HELSINKI
OKLAHOMA
Setting SIZE
"
f > f/b
> e > f/b
AUTO automatically adjusts the text size according to the tape width.
SIZE1
SIZE2
SIZE4
SIZE5
NOTE:
• Two line texts are printed in SIZE1 regardless of the setting.
• Only AUTO, SIZE1 and SIZE2 can be used on 6mm tapes.
Setting STYLE
"
f > f/b
> e > f/b
NORMAL
BOLD
OUTLINE
ITALIC
I+BOLD (ITALIC + BOLD)
I+SHADOW (ITALIC + SHADOW)
VERTICAL
NOTE:
• Two line texts are printed in NORMAL regardless of the setting.
• Use clear tape in MIRROR, so the labels appear on the other side when stuck on glass,
windows or other transparent surfaces.
CHAIN is for printing more than 1 copy of a label with minimum margin
<e.g. 1>. You can also create a label containing texts in various styles; print
a text in one style, and before feeding, enter the second text in another style
<e.g. 2>.
c
+
)
NOTE:
FEED THE TAPE BEFORE USING THE CUTTER (see FEEDING/PRINTING). Otherwise
A PART OF THE TEXT MAY BE CUT OFF. Do not try to pull the tape since this may
damage the tape cassette.
CHAIN
<e.g. 1>
<e.g. 2>
ABC
ABC
ABC
(feed & cut)
Print Option/REPEAT PRINTING
i
+
)
You can print up to 9 copies of each label.
"
f > f/b
> e > f/b
e
> f/b
NOTE:
• When the tape margin is set to CHAIN, FEED THE TAPE BEFORE USING THE CUTTER
(see FEEDING/PRINTING). Otherwise A PART OF THE TEXT MAY BE CUT OFF. Do
not try to pull the tape since this may damage the tape cassette.
• When the tape margin is set to FULL/HALF/NARROW, cut along the printed dots (:) with
scissors to separate the labels.
Print Option/NUMBERING
You can print many copies of the same text while increasing a selected
number by 1 after each label is printed.
Example: To print copies of a label containing a serial number (0123, 0124 and 0125)
.
+
)
"
b
> f > f/b
f/b
> e
> e
> e
NOTE:
• The last number that will be printed must be larger than the number selected in the text,
otherwise the message ERROR appears.
• When the tape margin is set to CHAIN, FEED THE TAPE BEFORE USING THE CUTTER
(see FEEDING/PRINTING). Otherwise A PART OF THE TEXT MAY BE CUT OFF. Do
not try to pull the tape since this may damage the tape cassette.
• When the tape margin is set to FULL/HALF/NARROW, cut along the printed dots (:) with
scissors to separate the labels.
POWER SUPPLY & TAPE CASSETTES
a
Remove the back cover by pressing in the rough area at the top end of the machine.
If a tape cassette is already installed, remove it by pulling it straight up. Also, if batteries are
already installed, remove them.
b
-1 Insert six new AAA-size (LR03) alkaline batteries, making sure that their poles point in
the correct directions.
Always replace all six batteries at the same time using brand new ones.
b
-2 Insert a tape cassette, making sure that it
snaps into place.
• Make sure that the end of the tape feeds under
the tape guides.
• Be sure to remove the paper tab when
installing a new tape cassette.
• If the ink ribbon is loose, use your finger to
wind the toothed wheel in the direction of the
arrow on the cassette.
• Use only Brother TZ tapes with this machine.
c
Attach the back cover by inserting the two hooks at the bottom into the slots on the
machine, then pushing down firmly on the cover until it snaps into place.
After you have installed the tape, feed the tape (see FEEDING) once and then push in the
tape cutter lever to cut the tape.
GETTING STARTED
a
Start your machine
Supply power by using six AAA batteries, and then press a.
b
Set the language (English/French/German)
Choose a language with b and press e.
Check the display and press e. (To cancel, press d.)
c
Set the unit (mm/inch)
Print key
Choose a unit with b and press e.
Function key
Enter key
Backspace key
Check the display and press e. (To cancel, press d.)
NOTE: • You can also display the languages and units by pressing the
corresponding Num keys (1-3).
NOTE:
• To cancel operations, press d.
• To delete entries backward, press d.
• To initialize the settings, turn off the machine and then while
Caps key
holding down f and d, press a to turn the machine back
Space key
on. Finally, release f and d.
f
1
(
+
)
Setting UNDERLINE/FRAME
"
> e
f > f/b
OFF
UNDL (Underline)
BANNER
WOODEN
f
2
(
+
)
NOTE:
No underline or frame is set to texts in VERTICAL style.
> e
Setting TAB
You can make aligned texts by setting tabs.
SIZE3
Example: To set a tab between "abc" and "d"
"
b
> f > f/b
Label image
abc
d
Tab
f
3
(
+
)
NOTE:
The cursor should be positioned where you set a tab.
> e
Setting TAB LENGTH (0 - 100mm)
SHADOW
"
f > f/b
I+OUTL (ITALIC + OUTLINE)
NOTE:
You can also select the length by entering the length with Num keys.
MIRROR
MEMORY
You can store up to 9 frequently used text files and recall them to create labels more
quickly and easily.
"
f > f/b
To STORE;
ABC
ABC
"
DEF
f/b
(feed & cut)
To RECALL;
f
,
(
+
)
"
f/b
To DELETE;
>
"
f/b
> e
NOTE:
• When the memory is full, delete one or more files and then store the new file.
• You can also choose a file number by pressing the corresponding Num key (1-9).
FUNCTION SHORTCUTS
f
,
(
+
)
In addition to the basic steps to search for a function, PT-900 provides you with function
shortcuts so you can easily jump to a frequently used function just by pressing
shortcut key shown in the table below. To confirm, press
Key LCD message
Function
1
FONT
Character font
2
SIZE
Character size
> e >
3
STYLE
Print style
> f/b
4
UNDL/FRM
Underline/Frame
5
TAB
Tab setting
6
TAB LEN
Tab length
7
LENGTH
Label length
NOTE:
• PRINT OP contains two functions, REPEAT PRINTING and NUMBERING.
• For PREVIEW and FEED, press
NOTE:
You can also refer to the chart indicated on the back of the machine.
MAKING TEXT
Switching UPPER CASE/LOWER CASE
"
j
Upper case
ABC
abc
Making TWO LINE TEXT
Move the cursor to where the second line starts and press e.
NOTE:
Use either 9 mm or 12 mm wide tape for two line texts.
Display
Entering SYMBOLS
"
h
Group
A
B
C
D
E
NOTE:
• You can also display the symbols by pressing
• To go to the next group, press
• To skip to a different group, press the corresponding character key of the group.
• You can also scroll the symbols in each group by pressing the corresponding character
f
4
(
+
)
Setting LABEL LENGTH (AUTO/40 - 300mm)
"
> e > f/b
> e
f > f/b
ROUND
NOTE:
• You can also select the length by entering the length with Num keys.
• To return to AUTO, press any alphabet key or
VINE
Using AUTO FORMAT
You can choose label length from six formats to create labels for various
applications.
f
5
(
+
)
"
f > f/b
LCD
VCR VHS
> e
FD 3.5"
CD CASE
To CLEAR
All text and settings will be cleared.
"
f
6
(
+
)
f > f/b
> e > b
> e
ERROR MESSAGE LIST
F
9
(
+
)
ERROR
BATTERY
> e >
B A T T E R Y
FULL
> e
> b
> e
LONG TXT
> e
> b
> e
TROUBLESHOOTING
> e
> b
> e
The display stays blank after you
have turned on the machine.
The machine does not print, or the
printed characters are blurred.
F
(
+...)
The printed characters are not
formed properly.
f
and the
Striped tape appears.
e
(or the shortcut key again).
The memory has cleared on its own.
Key LCD message
Function
A blank horizontal line appears
through the printed label.
8
A/F
Auto Format
9
MEMORY
Memory
0
CLEAR
Clear text + style
.
MARGIN
Tape margin
,
PRINT OP
Repeat/Numbering
The machine has "locked up" (i.e.,
c
PREVIEW
Text preview
nothing happens when a key is
pressed, even though the machine is
i
FEED
Tape feed
on).
e
to preview/feed after the LCD message appears.
Print head
Tape cutter lever
Cutter unit
Tape exit slot
Lower case
ABC
abc
Label image
ABC
DEF
> B
> b
> e
Symbols
Group
Symbols
F
G
H
I
h
b
/
.
h
.
key of the group repeatedly.
f
7
(
+
> e > b
> e
i
.
f
8
(
+
> e > f/b
> e
Application
Length
LCD
Application
Length
VCR VHS
140mm
FILE TAB
File Tab
70mm
3.5" Floppy Disk
68mm
AUDIO
Audio Cassette
89mm
CD
100mm VIDEO 8 VCR 8mm (Video 8)
92mm
f
0
(
+
> e
An error occurred.
The batteries are weak.
The batteries are empty.
The maximum number of characters (55 characters)
have already been entered or the memory is full.
The text length exceeds the selected label length.
Problem
Solution
• Check that the batteries are correctly inserted.
• If the batteries are weak, replace them.
• Check that the tape cassette has been inserted
correctly.
• If the tape cassette is empty, replace it.
• Check that the character size is appropriate for the
width of the tape that is used.
• If the batteries are weak, replace them.
• The tape cassette is empty. Replace it.
• The batteries may be weak. Replace them.
• There may be some dust on the print head.
Remove the tape cassette and use a dry cotton
swab to gently wipe the print head with an up-and-
down motion.
• The print head can be cleaned more easily if the
optional print head cleaning cassette (TZ-CL3) is
used.
• Turn off the machine, and then while holding down
f
d
a
and
, press
to turn the machine back
f
d
on. Finally, release
and
.
Note: The text and formats in the display and all
text files stored in the memory are erased.
Also, the language and unit settings will be
cleared.
)
)
)