Ricoh Aficio MP C2050SPF Features Manual - Page 6

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Ricoh Aficio Common Security Features Guide

To help combat these problems, the federal

government has enacted several pieces of

legislation. These bills at once hold companies

accountable for the records they keep, give

businesses and individuals legal recourse in

the event of damages, and also present

significant security challenges to an already

overburdened IT staff. They must proactively

address security concerns that impact the

applications, databases, and other business

assets essential to daily operations while

keeping up with regulations such as the HIPAA

and Gramm-Leach-Bliley Acts that require firms

to protect their confidential information. As a

result, IT administrators, Chief Security Officers

and business managers are forced to constantly

re-examine their networks and business

processes to make certain they are still in

compliance.

Government Legislation Impacts

Security Compliance

Security adds a new dimension to document

workflows, especially those that involve intellectual

property or deal with information that is regulated

by new government standards. These pieces of

legislation have forced companies to adopt

practices that safeguard both business and

personal information:

■

The Health Insurance Portability and

Accountability Act (HIPPA) is a law designed

to protect workers from hiring discrimination

based on pre-existing medical conditions.

It means medical practitioners and healthcare-

related companies cannot release your

information without your approval.

■

The Gramm-Leach-Bliley Act (GLBA) is a law

that allowed commercial and investment banks

and insurance companies to consolidate. It

includes a Financial Privacy Rule that demands

companies protect personal customer

information and inform you if and when that

information is to be shared.

■

The Family Educational Rights and Privacy

Act (FERPA) is a law that protects the privacy

of student education records. The law applies

to all schools that receive funds under an

applicable program of the U.S. Department of

Education. FERPA gives parents certain rights

with respect to their children's education

records, and requires written permission to

release student information.

As you can see the need to protect data is not just

for personal or even business interests, it's the

law. As you'll learn, the entire family of Ricoh

office solutions is equipped with a mix of features

and capabilities that assist in compliance with

these government regulations.