Ricoh Aficio 3228C Manual - Page 10

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Ricoh Aficio 3228C

Security

Access Permission

To ensure this, Ricoh has created four

types of Access Permission.

The first is Read-only, you can print and

send files as well as check the content of

and information about stored files. This

function is set for users with limited access

who will just print and distribute the files.

The second is Edit, users have permission

to view files and change the print settings

for stored files. This is also a limited

function for users, they may only change

the way that file is set to print.

The third is Edit/Delete. Stored files can

be deleted. Users with Edit/Delete

permission may also view and edit files.

This is for more advanced users, giving

them access to control what is available to

the users.

Full Control is the final type, giving users

the most access possible. As well as being

able to view, edit, edit/delete files, this user

can allow other users access permission.

This is more of an administrators function,

allowing this user control of exactly who

has what type of access.

Hard Drive Data Security

As jobs are printed, copied, faxed and

scanned they are not deleted from the

memory on the Hard Disk Drive, even after

the job is finished. Instead, they remain in

a passive area of the drive until finally

overwritten. When you consider the size of

these drives (80GB in this instance) it

could be months or years before the

segment of the drive the passive data is

overwritten. This poses a big security risk

as the data can be retrieved if the hard

drive is stolen. This has raised many

questions as users may print classified

documents and not feel comfortable with

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them sitting on the Hard Disk Drive.

To put users at ease, Ricoh has created

ways to ensure secure documents are

deleted from the Hard Disk Drive on the

Aficio 3228C with the introduction of its

DOSS (Data Overwrite Security System).

With DOSS, the "Auto Erase Memory

Setting," overwriting starts automatically

once the job is completed. Priority is given

to the Copier, Fax, and Printer functions as

the Auto Erase Memory function. When a

copy, fax or print job is in progress,

overwriting will only be done after the job is

completed.

"Erase All Memory" will write over all data

on the hard disk drive, (Ricoh notes this is

important when machines are relocated or

disposed of.) This is a one time event that

is done by an administrator to ensure the

machine is cleared of any and all

documentation.

We would like to see Ricoh's removable

hard drive and VMSS (Volatile Memory

Security System) hard drive security

solutions offered for the Aficio 3228C in

the future. These additions would allow for

the same stringency of hard drive security

but still allow the full functionality benefits

of the hard drive to be utilized by users.

Restrict Access To The Device Itself

As soon as the MFP gets placed onto the

network it becomes a potential gateway to

other areas of the company infrastructure.

To keep this gateway tight Ricoh includes

a selection of security measures designed

to keep non-authorized users away. User

authentication is the most popular method

of restraint, with users having to enter their

username and password before entry is

granted.

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Color at Work

Page 10

19-Jan-06