Xerox ColorQube 9203 Secure Installation And Operation - Page 3
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Also for Xerox ColorQube 9203: Install And Operation Instructions (14 pages), Evaluator Manual (28 pages), Quick User Manual (38 pages), Quick Manual (8 pages), Quick Manual (16 pages), Quick Manual (33 pages), Secure Installation And Operation (12 pages), How To Make A Copy (9 pages)
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e). For customers concerned about document files on the hard disk drive(s)
Image Overwrite and On Demand Image Overwrite security features, which comes installed on the ColorQube™
9201/9202/9203 Multifunction System, must be properly configured and enabled. Please follow the "Immediate Image
Overwrite" instructions starting on page 8-17 in the SAG
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in the SAG
for proper enablement, setup and initiation of Immediate Image Overwrite and On Demand Image Overwrite,
respectively.
Notes:
•
Immediate Image Overwrite of a delayed or secure print job will not occur until after the machine has printed the job.
•
If an Immediate Image Overwrite fails, an error message will appear at the top of the screen indicating that there is an
Immediate Image Overwrite error and that an On Demand Image Overwrite should be run. This error message will
persist until an On Demand Image overwrite is initiated by the System Administrator. In the case that the copy
controller is reset at the same time a copy job is being processed by the device, this same error message may also
appear when the copy controller has completed its reset.
•
If there is a power failure or system crash while a network scan job is being processed, an Immediate Overwrite of the
residual data will occur upon job recovery. However, the network scan job may not appear in the Completed Job Log.
•
If there is a power failure or system crash of the network controller while processing a print job, residual data might still
reside on the hard disk drive(s)
once the machine has been restored.
•
Two forms of On Demand Image Overwrite are manually invoked – a Standard On Demand Image Overwrite that will
overwrite all image data except data stored by the Reprint Save Job feature and data stored in Embedded Fax dial
directories and mailboxes and a Full On Demand Image Overwrite that will overwrite all image data including data
stored by the Reprint Save Job feature and data stored in Embedded Fax dial directories and mailboxes. Follow the
instructions starting on page 8-19 the SAG
Local UI or the Web UI.
•
Once an On Demand Image Overwrite has been initiated by the System Administrator from either the Local UI or Web
UI it can not be aborted by the System Administrator.
The System Administrator also has the option of scheduling either a Standard or Full On Demand Image Overwrite
from the Web UI. Follow the instructions starting on page 8-21 in the SAG
Overwrite.
•
Before invoking an On Demand Image Overwrite verify that:
•
There are no active or pending print or scan jobs.
•
There are no new or unaccounted for Dynamic Loadable Modules (DLMs) or other software running on the
machine.
•
There are no active processes that access the hard disk drive(s)
•
No user is logged into a session via network accounting, Xerox Standard Accounting, or the internal auditron, or into
a session accessing a directory on the hard disk drive(s)
•
After a power on of the machine all subsystems must be properly synced and, if printing of Configuration Reports is
enabled on the device, the Configuration Report must have printed.
•
For any previously initiated On Demand Image Overwrite request the confirmation sheet must have printed.
•
The Embedded Fax card must have the correct software version and must be properly configured.
•
When invoked from the Web UI the status of the completed On Demand Image Overwrite will not appear on the Local
UI but can be ascertained from the On Demand Overwrite Confirmation Report that is printed after the Network
Controller reboots.
•
If an On Demand Image Overwrite fails to complete because of an error or system crash, Xerox recommends that first a
system reboot or software reset be initiated by the System Administrator from either the Local UI or the Web UI and be
allowed to complete; otherwise, the Local UI may become unavailable. If the Local UI does become unavailable the
machine will have to be powered off and then powered on again to allow the system to properly resynchronize. Once
the system reboot or software reset has completed the System Administrator should immediately perform another On
Demand Image Overwrite.
•
If there is a failure in the hard disk drive(s)
appear on the Local UI screen. An Immediate Image Overwrite Error Sheet will also be printed or may contain
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The
ColorQube™ 9201/9202/9203 Multifunction System comes in two configurations – a multi-board configuration with separate Network
Controller and Copy Controller boards and separate hard disk drives and a single board configuration with one board containing both the Network
and Copy Controllers and with a single hard disk drive.
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and the "On Demand Overwrite" instructions starting on page 8-19
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. The System Administrator should immediately invoke an On Demand Image Overwrite
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for invoking a Standard or Full On Demand Image Overwrite from either the
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a message recommending that an On Demand Image Overwrite be run will
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or Embedded Fax card memory the Immediate
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to schedule an On Demand Image
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.
3
.
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