Evaluating Productivity
Printing and Copying
Consider efficiency tools to enhance printing and copying capabilities.
The basic printing and copying productivity
that a device can deliver is a critical
consideration when evaluating which color
printer or multifunction printer to purchase
for your office.
Does the device deliver the level of
performance required to support the
demands of a busy single user or small
workteam?
Does it offer the flexibility to create more
office document possibilities? Can it be
expanded in the future to include additional
features for your increasing workload, such as
expanded memory?
Are there work-saving features designed to
improve office efficiency?
Look for the following performance attributes
and helpful features when comparing our
lineup of small-business-class Phaser
WorkCentre
color printers and multifunction
®
printers.
Performance
Output Speed
Measured in pages-per-minute (ppm), a
device's output speed is specified for both
color and black-and-white pages.
First-page-out Time
For average print jobs of three pages or less,
the most important specification is first-page-
out time, which is the time it takes for the
device to receive and process print or copy
data, and produce the first page.
Adobe
PostScript
3™
®
®
PostScript is a page description language
that acts as an interpreter inside the printer
or multifunction printer. Because processing
occurs within the device, there is less network
traffic and increased efficiency.
10
Xerox
Phaser
and Xerox
®
®
PCL
®
PCL (Printer Command Language) is a page
description language that functions in similar
fashion to that of Adobe PostScript. Most
commonly found with color printers and
multifunction printers are PCL versions 5c,
5e and/or 6.
Processor
The faster a device's internal processor
(measured in MHz), the quicker it is to print
complex documents.
Flexibility
Expandable Memory
Several of the printers and multifunction
printers discussed in this guide allow the
installation of additional RAM, which
increases a device's print productivity and
enables more advanced features.
and
®
Automatic Two-sided Printing
With automatic two-sided printing,
multipage print jobs are automatically
printed on the front and back side of each
sheet of paper for increased efficiency and
reduced paper usage.
Booklet Printing
With booklet printing, a printer or
multifunction printer formats printed
documents, such as brochures or handouts,
for folding into booklets to create
professional-looking collaterals in-house.
N-up Printing, N-up Copying
With N-up printing and N-up copying,
multiple pages are reduced in size and
then printed/copied on a single sheet of
paper. This feature is especially useful when
outputting presentations or numerous
thumbnail images, or when trying to
conserve paper.
WorkCentre
Small-Business-Class Color Printers and Multifunction Printers Evaluator Guide
®
®
Poster Printing, Poster Copying
Poster printing and poster copying enlarge
an image by printing/copying portions of it
onto multiple pages, which can be secured
together to create a poster.
ID Card Copy
Copy both sides of an ID card, driver's license
or other small document and print onto a
single sheet of paper.
Run Black
When one or more color toner cartridges
become depleted, the Run Black feature
allows the printer or multifunction printer to
continue printing black-and-white documents
without interruption.
Work-saving Features
RAM Collation
By using the printer's or multifunction
printer's RAM to collate multiple sets
of multi-page print jobs, RAM collation
eliminates the need to manually collate
documents after the print job is completed.
Automatic Document Feeder (ADF)
An ADF allows you to load a stack of originals
for automatic copying, scanning or faxing at
the touch of a button. ADF capacities range
from 35 sheets to 50 sheets for this class
of Phaser and WorkCentre multifunction
printers.
Proof Print
When producing multiple sets of the same
print job, the proof print feature allows you
to print the first set, check it for accuracy, and
then either release or delete the remaining
sets using the device's front panel.
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