Brother BR-Raceipts Manual do utilizador - Página 7

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1. Importing Receipts

Overview

The following descriptions and instructions will help you get started:

Create a Receipt Box

Create a receipt box to build a database of your receipts. You can import, scan, manually create,

and paste receipts into the receipt box.

2. Scan

Put the receipt in the scanner and begin scanning. The scanning progress bar displays the

scanning status.

3. Use a Template

If your receipts have common information, such as where they originated, how goods and

services were paid for, and who is responsible for them, you can use a template for batch

processing. For more information, see

4. Field Categorizing

Use the field categorizing feature to sort receipt information using field recognition. Click

Image View, drag a rectangle to highlight a section of the receipt, right-click the selected receipt

section and select the field type: Receipt Date, Amount, Sales Tax, Vendor, or Payment Type

(or drag the selected section directly to the desired field) to recognize it. A dialog box will ask if

you agree with the OCR results. Click OK to add the results to the desired field, or click Cancel to

discard the results and try again.

5. Export To

You can save specific receipts or all the receipts in a folder as a file in CSV, PDF, QIF, or

QuickBooks (IIF) format. Use the file format best suited to your particular needs.

a. Click

on the toolbar, or select Export to File from the File menu, to open the Export

to File dialog box.

b. Select All Receipts or Selected Receipts to control which receipts will be exported.

c. Click Settings to set up the export style. The Export dialog box will display the file type

(only applies to CSV format).

•

Include a header line - Select Include a header line to have the field names exported.

•

Header Language - Select the header language from the list.

•

Encoding - Select a type from the list to specify a file encoding format.

•

Delimited by - Under Delimited by, select Comma, Tab, or Space to choose the

character that will separate fields in the exported file.

•

Select with double quotes to have the information for each field enclosed in quotation

marks.

d. When you select export to QIF, a dialog box will open to let you manage Quicken Accounts

first. You can import available Quicken accounts, or you can edit or delete accounts. When

the Quicken accounts are ready, enter a file name and click Continue to finish.

NOTE: In order to export to a QIF file, you must first create a QIF file using the Export to QIF setting in

Quicken.

Using Receipt

Templates.