Sharp MX 5500N - Color Laser - Copier Manual - Página 7

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Sharp MX 5500N - Color Laser - Copier Manual

BEFORE USING DOCUMENT FILING

This section provides information that you should know before using the document filing function.
Folders
Three types of folders are used to store files by document filing.
Quick File Folder
Documents scanned using the [Quick File] key are stored in this folder. A user name and file name are automatically
assigned to each job.
Main Folder
Documents scanned using the [File] key are stored in this folder.
When you store a job in the Main folder, you can specify a previously stored user name and assign a file name.
A password can also be set when storing a file ([Confidential] save).
Custom Folder
Folders with custom names can be created inside this folder.
When a document is scanned using the [File] key and a folder is selected, the document is stored in the specified folder.
Like the Main folder, a custom folder allows you to specify a previously stored user name and assign a file name when storing a job.
Passwords can be established for custom folders and for files saved in custom folders.
A maximum of 500 custom folders can be created on the hard drive.
Items convenient to store
When storing a job using "File" or "Scan to HDD", it is convenient to store the items below. These settings are not
needed when storing a job using "Quick File".
User Name
Custom Folder
My Folder
System Settings (Administrator): User List
This is used to store a user name and specify a folder as "My Folder".
System Settings: Document Filing Control
This is used to create custom folders for document filing. A password can also be established for a custom folder.
This is necessary if you will be assigning a user name to stored files. User names are stored in "User List" in
the system settings (administrator). A user name is also used as a search condition when searching for a file.
The Main folder is initially available as a location for storing files by "File" and "Scan to HDD". When
custom folders have been created using "Document Filing Control" in the system settings
(administrator), a custom folder can be specified as a location for storing files. A password can also be
established for a custom folder to restrict access to the folder.
"My Folder" is specified using "User List" in the system settings (administrator). A previously created
custom folder can be selected as "My Folder", or a new folder created as "My Folder". When "My
Folder" has been configured and user authentication is used, "My Folder" will always be selected as
the destination of "File" and "Scan to HDD".
Folders on the hard drive
Main Folder
Quick File
Folder
7
Custom Folder