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Ricoh Aficio MP 1350 Руководство пользователя

Print On Demand

Market Background Information:

Ever since MFPs started including hard

drives, manufacturers have looked for ways to

offer more and more on-demand document

facilities.

The most basic is the ability to store a document on the

device for instant reprinting from the walk-up interface. Vir-

tually all manufacturers offer this level of print-on-demand

capability. Most allow users to store, copy, and print. Some

also include scan and fax documents into the mix.

Are All Documents the Same?

The way different document function types are stored and

the way in which they can be reused at a later date create

some issues due to the file format in which the function

operates. Copy is usually done in a compressed proprie-

tary format, fax in TIFF, and scan in TIFF/PDF or JPEG as

selected by the user.

When users look to reuse the files, they are often limited to

the same function as it was created in.

Do All Devices Offer the Same Capabilities?

There is much differentiation between products and manu-

facturers in this area. Those interested in print on demand

should look carefully at the functionality offered by each

manufacturer.

Areas of differentiation include the range of finishing or out-

put control the user can place upon a reprint-on-demand

job; whether more than one stored job can be combined

and treated as a single print file; the ability to view, manage

and share stored documents using desktop applications;

the complexity of the filing system in place; and the ease at

which users can search for documents.

The Future

Increasing security concerns may result in more compa-

nies using data overwrite kits. This would put an end to the

print-on-demand capability of such devices. For those still

looking for a fast reprint capability, the answer may be ex-

ternal media ports such as USB memory sticks, digital

camera SD cards, or volatile memory storage.

document may only be viewed electronically through the www.BERTL.com Web site and may not be stored in electronic or hard copy format. Any reproduction of trademarks is strictly

prohibited. BERTL accepts no responsibility for any inaccuracies or omissions contained in this document.

Ricoh has been an innovator and leader in the field of

print on demand in MFPs for many years, ever since the

introduction of its Document Server technology. The

Document Server takes advantage of the large hard drive

storage facility providing walk up, desktop, and remote

users with the ability to store documents for future use.

While some manufacturers are introducing their first print-

on-demand capability, Ricoh is now several generations

deep into print on demand. This is a factor that shows as

soon as you start to use the feature.

Documents can be stored in any of the four core

functions of the device: Copy, Print, Document Server,

and Scan. The Copy and Print modes store documents in

a proprietary image format that allow the files to be

reprinted at the device. The documents cannot be

forwarded or scanned to other destinations unless they

are converted from the proprietary file format with Ricoh's

file format converter.

Scan, however, stores documents in industry standard

TIFF and PDF that allows the files to be forwarded

instantly either by a walk-up user or a desktop user. This

valuable feature allows commonly used large documents

to be sent out without the user having to reprocess the

document. This saves time and money.

Documents can be stored with 1) a generic name

generated by an automated naming convention by the

device itself, 2) a name entered by the user at the time of

saving using the QWERTY keypad. Files stored on

Document Server can also be renamed at any time after

storage using the Web Image Server or DeskTopBinder

utilities. Documents can also be stored with a user name,

further aiding the search process. Users are unable to

store documents with finishing attributes within Document

Server. Instead, they must add the finishing features to

the job when they choose to reprint the file.

Documents can be viewed and reprinted using the large

color touch screen or can be viewed and reprinted from

the desktop using either the WebImageMonitor or Ricoh's

desktop utility DeskTopBinder. From any of these access

points, users can view thumbnails of the images, thus

eliminating printing the wrong document. This is a risk

with generic file format processes.

Document Server also allows users to merge multiple

documents together to create a single print job that can

be printed with finishing applications. Users are even able

to create multi-document batch workflows (see batch

printing for more details). Permission levels can also be

applied to individual documents providing users with no

access, read only, or edit capabilities as required.

Ricoh Aficio MP1350

13 November 2006

Page 25