Sharp MX 5500N - Color Laser - Copier Посібник - Сторінка 5

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DOCUMENT FILING

This chapter provides information that you should know before using the document filing function, including an overview

of document filing, the features and functions of document filing, and points to keep in mind when using document filing.

The document filing function allows you to save the document image of a copy or image send job, or the data of a print

job, as a file on the machine's hard drive.

The stored file can be retrieved and printed or transmitted as needed.

Saving a file

Scan

Copy

Document information used in any of the modes

is saved to the hard drive as a file.

There are three ways to save a file using document filing: "Quick File", "File", and "Scan to HDD".

Quick File

File

Scan to HDD

Internet Fax

Fax

Scan to HDD

Hard drive

As a copy, scan send, or other job is performed, this function saves the document data to the hard

drive. Use this function when you want to quickly and easily store document data without specifying a

file name or other information.

The stored file can also be used by other people. Do not use this method to save files that you do not

want others to use, such as files containing sensitive or confidential information.

As a copy, scan send, or other job is performed, this function saves the document data to the hard

drive. Unlike Quick File, various types of information can be appended to the file when the file is saved

to enable efficient file management.

A password can also be established to prevent the file from being retrieved up by others.

This function scans a document and stores it as a file. Like File, various types of information can be

appended to the file when it is stored.

Retrieving and using a stored file

A stored file can be printed. A stored file can also be

sent as a fax or sent to another computer over a

network. A stored file can also be kept for archive

purposes.

Send

Hard drive