Xerox SMARTsend 3.0 Opuscolo - Pagina 3

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Create the workflow

1. Create the workflow at your PC — Using Workflow Wizards indicate document destinations, digital formats, how you want to publish it, etc.

2. Publish the workflow —

a. A t the device: In the UI scroll down the list of stored workflows, select yours, scan document for distribution, push the start button!

b. PaperWare cover sheet: Print a PaperWare cover sheet listing your workflow destinations, place it on top of your document, scan, and SMARTsend

interprets and routes the document accordingly.

3. Enjoy the Power of SMARTsend — In a single simple workflow you have distributed information to multiple destinations and multiple people.

Download a free trial version of SMARTsend

A smart network citizen

SMARTsend software is incredibly IT friendly. It

takes the load off system administrators.

•

L everages network user profiles for security

and easy access. There's no need to set up

individual users, and if you want to limit

access, you can do that too.

•

Provides automatic device discovery so

users can easily locate the most convenient

multifunction device.

•

Provides the ability to filter device lists

based on location and device name, as

well as ability to access a device Web UI

for administrators.

•

G ives you maximum security for your

sensitive information with multiple security

features, including secure encrypted end-to-

end filing via HTTPS, secure device discovery

and configuration via SNPMv3, integrated

network authentication and password-

protected private workflows.

•

T racks workflow usage—the activity log

ensures all workflows have an audit trail.

•

Allows automatic deletion of expired or

outdated workflows.

Publish the workflow

• Device Workflow

• PaperWare Workflow

3.0 at www.xerox.com/SMARTsend

Technologically advanced

SMARTsend software's leading-edge features

are designed to optimize your network

investment and take your business process

into the future.

•

S upports multiple Xerox products,

including Xerox

ColorQube™, monochrome

and color WorkCentre

well as legacy Document Centre

enabled devices.

•

Enables you to add indexing information

(metadata) to documents, and then use

that identifying data later to search for

them, so finding your documents is easy.

•

Delivers the following functionality through

Web service SDK:

–

Job Management (including programmatic

job submission, cancellation)

–

Platform Management

–

Workflow Management

–

Device Configuration

–

Scan to Home Management

• Scan to E-mail

• Scan to Repository

• Scan to File

•

C ustomers with Xerox multifunction printers

enabled by EIP can easily scan and store

hard copy information, such as expense

forms or patient records, into a document

repository, including Xerox DocuShare

Microsoft SharePoint

–

Pro systems as

scan-

–

Print at Remote

Device

and Windows folders.

At your multifunction printer touch screen,

you can select the Scan to Repository icon,

which can be customized to meet

your company's needs, for instance,

"Scan to DocuShare."

You can look through your online folders

and archives to select the destination for

your document.

When you touch the Scan icon a thumbnail

view of the document will appear on the

screen, giving you visual confirmation

that your information was scanned

correctly. You can change the names of

your documents by using the keyboard

on the touch screen.

When you select the Store button, you

complete the process. At this point, you

may choose to print a confirmation report

that verifies job status.